A true practice management system, The Medical Manager handles every aspect of your practice. It automates such essential tasks as scheduling appointments; sending out recall notices; tracking referral sources; storing clinical records; maintaining procedure, diagnosis and financial histories; tracking encounter forms; and producing over 150 detailed reports.

Maintains an appointment scheduler that allows patients, doctors, rooms, resources or locations to be scheduled

Reminds your patients when it is time to schedule an appointment

Provides various history features, making it possible to have patient information at your fingertips

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Complete control over your accounts receivable and improved relations with your patients and their insurance companies are just some of the benefits available from The Medical Manager.

From the solo practice to the large multi-physician clinic, The Medical Manager has the power and flexibility to handle all types of insurance including multiple carriers per patient, Medicare, Medicaid, HMOs, PPOs, Worker's Compensation, UB and many others.

Allows up to 9,999 insurance companies within the system

Provides a Request for Review report for submission to late payors

Allows up to seven insurance companies per patient

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The Medical Manager has the ability to store and retrieve clinical information records, a function that is essential to managing any practice.

Data may be printed on a patient clinical reports or displayed on the screen. Blank clinical forms can be printed for the patient or medical staff to complete. Clinical History can provide a powerful patient records system and the information contained in those records can be used to quickly locate patients with similar conditions. User-defined templates can be set up to meet your record-keeping needs and to provide you with a full patient records system. Forms can be designed as questionnaires, free-form entry fields or both. Each patient can have an unlimited number of entry records. Records can be set up for as many as 99 user-defined categories, such as prescribed medications, allergies, post-operative information, or lab results.

Prints clinical questionnaire forms based on the patient's reason for appointment and automatically generates the type of form desirable for each kind of appointment

Generates blank clinical forms which the patient or technician can complete

Allows up to 999 different forms to be designed

Provides user-defined help prompts, as well as optional data validation and default values, for every line of the form

Provides help windows of clinical codes and history types

Allows lab test results to be manually or automatically entered using the Laboratory Interface option

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Keep complete notes on each patient with The Medical Manager's Office Notes. Physicians and staff can type free-form patient comments and save them in a variety of user-defined organizational categories, such as general, personal profile, or appointment notes.

To ensure confidentiality, a security code is assigned to each note type, giving physicians the capability to type in confidential patient notes and allow access to only selected staff members. The time, date, and user is automatically "stamped" on each note.

Provides an efficient organizational method to store notes in user-defined categories.

Stamps the time, date, and user on each note automatically.

Assigns security codes for confidentiality.

Without ever leaving The Medical Manager you can send and receive both internal and external e-mail messages. The Medical Manager's Electronic Mail System (EMS) allows communication exchanges between all Medical Manager users; this internal system is called Med-Mail. With Med-Mail, clinic staff can schedule meetings, send announcements and reminders, share information about patients, distribute reports, etc.

If the clinic has access to an EDI network, EMS will also allow practice staff to send and receive e-mail from other organizations on their network, such as hospitals, insurance companies, and other practices.

Automates the office by providing capabilities to send and receive internal and external e-mail.

Reduces paper handling in the office.

Notifies users immediately when mail is received.

Allows sender to attach and mail any other files on the system, such as word processing and reports.

Can transmit multiple messages to one or all EDI recipients at the same time.
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The Appointment Scheduler gives you an incredible amount of flexibility in scheduling not only patient appointments but rooms, equipment and time for out-ot-office activities. With this module, you can set up, change, reschedule or cancel appointments with ease. All adding, canceling and rescheduling can be done with just a few keystrokes, making it unnecessary to flip from screen to screen.

An appointment "template" may be set up for each doctor or resource for each day of the week, customizing the schedule to meet the needs of the individual doctor or resource. Intervals between visits as well as the beginning and end of day for each doctor or resource can be defined. The system can use the "wave scheduling" concept to maximize physician productivity while minimizing patient wait time. Time allotments for certain types of appointments can be pre-defined within the system.

A customized superbill and clinical form can be generated for each appointment, based on the patient's reason for the visit.

Finds all appointments for a specific patient with a single keystroke

Automatically locates a date by "weeks from now"

Searches for the next group of free slots or next available appointment of a certain type

Resolves rooms and/or equipment for specific times or doctors

Notes a "reason" and allows a comment to be included for each appointment

Reserves a period of time for other activities, such as time away from the office

Allows viewing of appointments for multiple doctors, days, rooms or resources

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This feature insures that your patients are notified with enough time in advance to schedule their appointments by automatically sending our recall notices. Common uses of recalls are annual exams, well child checkups and follow-up exams for abnormal clinical results.

Provides first and second recalls as a standard feature

Notes the reasons for the recall

Allows user-defined formats for recalls

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The Medical Manager compares the superbills (encounter forms) printed for the day to those posted. This allows the office to determine if all superbills have been accounted for, this insuring that each patient's charges have been posted.

Provides a complete audit trail from the time the patient enters the office

Prints encounter forms before the patient arrives, complete with patient information

Prints blank encounter forms for unscheduled walk-in patients

Prints many types of encounter forms, including customized forms Procedure, Diagnosis & Financial History

Maintaining history files and reports for your practice is one of The Medical Manager's primary responsibilities. All patient procedures, diagnoses and financial transactions are recorded in the history file. Reports can be generated to examine all associated procedures and diagnoses by patient, or by procedure or diagnosis code, over any specified period.

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The Medical Manager offers over 150 reports sorted by a variety of criteria, such as by patient, by provider or by insurance carrier, in detail or summary; by date; or by other user-selected criteria.

Many reports can be displayed on screen, sent to a printer or routed to a disk file. A series of reports can be printed automatically, without user supervision, using the automated job streaming feature. The system can also produce customized notices such as appointment reminders, birthday notes, referring doctor "thank you" letters and patient mailing labels.

Financial Reports

Open Item & Agings

Request for Reviews

Payment Application

All available in detail or summary

Daily Close Reports

Financial Summary

General Ledger

Distribution

Check Register

Deposit Slip

Encounter Tracking Available by user, doctor or location

Patient Reports

Demographics

Financial, Procedure & Diagnosis History

Clinical Reports

Special Reports & Notices

Referring Doctor Letters & Analysis

Mailing Labels

Hospital Rounds

Appointments & Recalls

Treatment Estimates

Support File Reports

Procedure & Diagnosis Codes

Claim Centers

Doctor/Practice Profile/Fee

Usage Productivity Reports

Procedure Productivity & Analysis

Diagnosis Productivity & Analysis

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Since its introduction in 1982, The Medical Manager has maintained a reputation for having the finest Procedure Entry routines available. The system makes use of many special features to make data input fast and efficient.

In addition to extensive use of defaults, support files and on-line editing, the Procedure Entry routine supports multiple procedures per diagnosis as well as multiple diagnoses per procedure. This makes is possible for the operator to rapidly process all procedures performed during the medical session by changing only a few entries on the screen. The Medical Manager's Macro Code function allows the simultaneous posting of up to 32 seperate procedures--including default modifiers, diagnosis codes and units--with a single entry. This function is especially useful for lab tests, panels, or groups of services which are usually performed together.

Procedure Entry handles multiple pricing structures. It automatically selects the correct fee for each procedure based on the performing provider or on the patient's insurance plan. The system also simplifies collection of the patient's amount due by automatically calculating the patient-due portion directly in the Procedure Entry screen.

Updates financial information when the procedure is posted

Tracks multiple departments and locations

Handles up to 999 fee levels per procedure code

Allows user-defined procedure and diagnosis codes

The Procedure Code and Diagnosis Validation system prevents insurance rejections due to coding errors
Provides the ability to comment on procedures

Allows time and unit billing

Offers windows for easy look-up of doctor number, insurance companies and procedure and diagnosis codes

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Physicians nationwide agree that letting The Medical Manager handle their billing needs results in improved cash flow and gives them better control over their accounts receivable.

The Medical Manager provides comprehensive billing functions for all aspects of your practice, including patient receipts and statements, insurance billing, electronic insurance claims submission and outstanding balance follow-up.

Feature Overview

Generates and tracks prior authorizations for insurance companies

Maintains Ailment History Detail for each patient and provides the capability to complete every block on a standard insurance form Handles multiple insurance form formats, customized to the carrier's requirements

Prints patient statements by account number, name, doctor or zip code, either individually or in a range

Prints demand bills at the time of service or at any time thereafter

Handles billing needs for HMOs, PPOs and Worker's Compensation

Provides an optional UB billing module for advanced billing capabilities

Offers an optional collections module

Allows automatic billing of secondary insurance based on your criteria

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The Medical Manager's Payment Entry module is one of the strongest payment modules available, allowing for payments, refunds, adjustments, voids, transfers of responsibility and more. The system includes a powerful automated payment handler which may be used for Medicare, Medicaid, HMOs, PPOs, Worker's Compensation, or any other carrier.

The auto-posting feature allows even the most complicated payments to be posted with one entry. Multiple charges can also be paid with one step. For Medicare payments, the system calculates and posts the approved amount, amount of payment and the writeoff amount during the one-step process. In addition, the payment responsibility can be transferred to a secondary carrier or the patient. The Payment Entry module provides helpful windows that allow you to limit the list of items displayed to those whose responsibility matches the payment source.

Automatically updates insurance profiles, including Medicare, from the approved amount, making is possible to build the practice profiles as the system is used

Allows posting of one payment to multiple charges

Allows automatic posting of patient payments, maintaining detail on each charge

Handles HMO and PPO requirements

Bases calculations on Gramm-Rudmann legislation

Allows user-defined adjustments

Tracks transfers or re-bills in detail

Handles settlements, write-offs, refunds or credits and adjustments, as well as insurance re-billing

Allows patients to pay either at the time of service or after service has been rendered to Insurance

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